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Cut through the red tape, trade in New Zealand with a Virtual Office

Servcorp endeavours to assist our Virtual Office clients in meeting compliance with New Zealand business registration law. The following is provided as a guide. It is the client's responsibility to abide by the following regulations and provide all relevant documentation to be held on site. Your Servcorp Manager can work with you to guide you through the process. For full Companies Act legislation please refer to:

It is, however, still the client's responsibility to abide by the following regulations and provide all relevant documentation to be held on site. Your Servcorp Manager can work with you to guide you through the process. For full Companies Act legislation please refer to:

Your Servcorp Manager can work with you to guide you through the process. For full Companies Act legislation please refer to: http://www.legislation.govt.nz

Companies Act 1993

189 Company Records

(1)  Subject to subsection (3) and to section 88 and section 195, a company must keep the following documents at its registered office:

(a) the constitution of the company

(b) minutes of all meetings and resolutions of shareholders within the last 7 years

(c) an interests register

(d) minutes of all meetings and resolutions of directors and directors' committees within the last
7 years

(e) certificates given by directors under this Act within the last 7 years

(f) the full names and addresses of the current directors:

(g) copies of all written communications to all shareholders or all holders of the same class of
shares during the last 7 years, including annual reports made under section 208

(h) copies of all financial statements and group financial statements required to be completed by
this Act or any other enactment for the last 7 completed accounting periods of the company:

(i) the accounting records required by section 194 for the current accounting period and for the
last 7 completed accounting periods of the company

(j) the share register

(2) The references in paragraphs (b), (d), (e), and (g) of subsection (1) to 7 years and the references in paragraphs (h) and (i) of that subsection to 7 completed accounting periods include such lesser periods as the Registrar may approve by notice in writing to the company.

(3) The records referred to in paragraphs (a) to (i) of subsection (1) may be kept at a place in New Zealand, notice of which is given to the Registrar in accordance with subsection (4)

(4) If any records are not kept at the registered office of the company, or the place at which they are kept is changed, the company must ensure that within 10 working days of their first being kept
elsewhere or moved, as the case may be, notice is given to the Registrar for registration of the places where the records are kept.

(5) If a company fails to comply with subsection (1) or subsection (4)
(a) the company commits an offence and is liable on conviction to the penalty set out in section 373(2)

(b) every director of the company commits an offence and is liable on conviction to the penalty set
out in section 374(2)

Companies Amendment Act 2014

As of 1 May 2015 new registration requirements will be introduced by the Companies Amendment Act 2014 (the Act) which will affect new applications to incorporate a New Zealand Limited Liability company with the Companies Office.

Existing companies on the companies register will have 180 days to comply with the New Zealand ‘resident director' requirement listed below.

Important changes introduced by the Act coming into effect will require:

All New Zealand incorporated companies to have a director who:

  • lives in New Zealand or
  • lives in Australia and who is also a director of an Australian
    incorporated company
  • All directors to provide their place of birth and date of birth
  • All companies to supply their ultimate holding company details (if
    applicable)

The aim of the Act is to assist with the prevention of misuse of New Zealand companies and provides the Registrar with additional powers. Contact Servcorp today to discuss in more detail!